Vendor Onboarding Requirements
I appreciate your interest in becoming a business partner of Dutch Miller Auto Group. We value your partnership and look forward to a mutually beneficial relationship.
This document outlines the mandatory steps, legal protocols, and compliance requirements for onboarding as an approved vendor. Please review carefully to ensure alignment with our internal standards and timely activation.
Table of Contents
Agreement Submission and Legal Review
Authorized Contract Execution
Post-Execution Submission and Integration
Additional Documentation Requirements
Communication and Support Expectations
Compliance Acknowledgment and Enforcement
1. Agreement Submission and Legal Review
All proposed contracts, agreements, or statements of work must be submitted to the Dutch Miller Auto Group Legal Department for formal review and written approval prior to execution.
Send agreements to:
📧 legal@dutchmillerauto.com
This process ensures compliance with our corporate policies, regulatory obligations, and data protection frameworks. No agreement shall be binding without formal legal approval.
2. Authorized Contract Execution
Only individuals explicitly authorized by the Corporate Management Team may execute vendor agreements on behalf of Dutch Miller Auto Group.
⚠️ Agreements signed by unauthorized personnel will be considered null and void.
3. Post-Execution Submission and Integration
After the agreement is reviewed and validly executed, vendors must submit:
Send to:
📧 support@dutchmillerauto.com
Data Integration Requests Must Include:
Specific systems or APIs requiring access
Scope and purpose of data exchange
Documented security measures in place (e.g., encryption, access control, audit logging)
We use ComplyAuto to manage compliance workflows. All required documents will be issued electronically via ComplyAuto to your designated primary contact for e-signature.
✅ Completion of these compliance documents is mandatory before onboarding can be finalized.
4. Additional Documentation Requirements
The following documentation is required as part of the onboarding process:
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W-9 or Applicable Tax Form
Submit to: 📧 ap@dutchmillerauto.com
Payments cannot be processed until a valid tax form is on file.
Certificate of Insurance (COI)
Based on the nature of services, it may be required. If applicable, the COI must name Dutch Miller Auto Group as an additional insured.
Background Checks / Security Review
May be requested for vendors accessing sensitive systems, networks, or customer data.
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Subcontractor Use Disclosure
Any use of subcontractors must be disclosed in writing and is subject to prior approval.
Vendors remain fully liable for subcontractor actions and must ensure compliance with all terms of engagement.
Post-onboarding payment inquiries should be directed to:
📧 ap@dutchmillerauto.com
5. Communication and Support Expectations
Each vendor must designate a Primary Point of Contact (POC) to coordinate onboarding, support, and compliance activities.
For all communications, including issues or requests:
📧 support@dutchmillerauto.com
🚫 Please refrain from contacting individual staff members directly, as this may delay resolution.
6. Compliance Acknowledgment and Enforcement
By engaging with Dutch Miller Auto Group, vendors agree to fully comply with the following requirements:
Data Privacy & Cybersecurity Protocols
Including data handling, encryption, breach reporting, and access control.
Ethical Business Conduct
No bribery, corruption, or unethical practices tolerated.
Non-Disclosure
Vendors shall not disclose, distribute, or misuse any proprietary or confidential information.
Violations or non-compliance may result in:
For questions about this document or onboarding procedures, please contact:
📧 support@dutchmillerauto.com