Vendor Onboarding Requirements

Thank you for your interest in becoming a Dutch Miller Auto Group business partner.

We value your partnership and look forward to building a mutually beneficial relationship. Please review the following requirements and procedures to ensure a seamless onboarding process and compliance with internal standards.

Agreement Review
Authorized Execution
Submission and Integration Requests
Additional Requirements
Communication Expectations
Compliance Acknowledgment

1. Agreement Review

All proposed contracts and agreements must be submitted to our in-house legal team for formal review.
Please send all agreements to our legal department at:
📧 legal@dutchmillerauto.com
This step ensures alignment with our organizational policies, regulatory standards, and data protection protocols.

2. Authorized Execution

Following legal review and approval, all agreements must be executed by an authorized representative from our Corporate Office.
Execution by non-authorized personnel will not be considered valid.

3. Submission and Integration Requests

Once executed, the finalized agreement and any associated data integration request must be sent to:
📧 support@dutchmillerauto.com
Data integration requests should clearly outline:
- Systems or APIs requiring access
- Scope of data exchange
- Security measures are in place for data handling

We utilize ComplyAuto to manage all compliance documentation.
All required compliance documents will be issued through ComplyAuto and sent directly to your designated primary point of contact for electronic signature (e-signature). Completion of these documents is mandatory before completing onboarding.

4. Additional Requirements

W-9 or appropriate tax documentation must be provided during the onboarding phase.
📧 Submit completed W-9s to: ap@dutchmillerauto.com
Payments will not be processed until a valid and completed W-9 form is on file with our Accounts Payable team.
After successful onboarding, all payment inquiries must be directed to:
📧 ap@dutchmillerauto.com
Certificate of Insurance (COI) may be required, depending on the nature of your services.
Background checks or security reviews may be conducted for vendors accessing sensitive systems or customer information.
Any use of subcontractors must be disclosed and approved in writing.

5. Communication Expectations

We ask that all vendors designate a primary point of contact for coordination and support.
During and after onboarding, any issues, questions, or requests should be sent to:
📧 support@dutchmillerauto.com
Please refrain from emailing individual staff members, which may delay our response and resolution time.

6. Compliance Acknowledgment

By engaging with Dutch Miller Auto Group, all vendors agree to abide by our policies regarding:

Data privacy and cybersecurity
Ethical business conduct
Non-disclosure of proprietary or confidential information